The allowability of this type of expense depends on the purpose of the database and the type of information stored. For example, a database that provides voters with information on campaign finance does not improve the administration of federal elections or otherwise meet the criteria for allowable activities under HAVA Section 101(b)(1), including voter education**. Since it is not an allowable cost under HAVA, expenses related to this type of database cannot be used as state match.
In some circumstances, the costs of a database may be allowed. If the database provides a central archive for historical election data and is used to support administrative activities such as post-election auditing, then the associated costs may be allowable and should be appropriately allocated based on the benefit to federal elections.
Grantees are encouraged to contact the EAC Grants Office ([email protected]) to confirm the allowability of specific database costs.
**HAVA Sec.101(b)(1)(C) states funds may be used for "educating voters concerning voting procedures, voting rights, and voting technology." While combating mis/disinformation can be considered voter education, it must focus on assisting the voter in exercising the right to vote.