Debt Collection

The U.S. Treasury can offset a federal award to collect a debt owed by the state. The debt can be collected from any award regardless of the state agency that owed the debt. There have been a few times that HAVA grants have been offset for debts owed by other agencies. The EAC is not notified if HAVA grants are offset and does not have access to information about the offset. The U.S. Treasury department sends regular reports to the State Comptrollers about offsets.  Those reports identify the agency responsible for the debt, the agency whose federal award was decreased to pay the debt, the amount of the offset, and contact information for the agency responsible for the debt.

EAC issues debt collection letters at closeout, if there are unexpended funds that need to be returned, or to collect disallowed costs based on an OIG audit finding. Debts must be paid within 90 days of receiving the debt collection letter. The EAC will charge interest and fees on an overdue debt in accordance with the Federal Claims Standards (31 CFR parts 900 through 999).