Travel and lodging are allowable costs under the grant. If the conference directly supports the mission/activities of the election jurisdiction sending the employee, then this would be an allowable expense.

HAVA funds may be used to replace any voting equipment designated by the grantee or its subrecipients to be at the end of its useful life. The replacement must meet the standards established by HAVA, appropriations language, and any other applicable EAC guidance. Equipment title holders should follow local and state rules for the disposition of sensitive equipment.

Consistent with provisions in HAVA, states have discretion upon expenditures. The EAC can answer specific questions about how the money may be utilized, and will be capturing questions from states and sharing the answers in updated versions of this FAQ document. 

As a point of reference, the EAC is including along with these FAQs the section of the Consolidated Appropriations Act of 2018 that authorizes and appropriates the federal funds as well as pages 1 and 57 of “Division E – Financial Services and General Government Appropriations Act, 2018,” which is a joint explanatory statement that indicates congressional intent on how the funds may be spent. The joint explanatory language provides on page 57, that:

The bill provides $380,000,000 to the Election Assistance Commission to make payments to states for activities to improve the administration of elections for Federal office, including to enhance election technology and make election security improvements, as authorized under sections 101, 103, and 104 of the Help America Vote Act (HAVA) of 2002 (P.L. 107-252). Consistent with the requirements of HAVA, states may use this funding to

1. Replace voting equipment that only records a voter's intent electronically with equipment that utilizes a voter verified paper record;
2. Implement a post-election audit system that provides a high level of confidence in the accuracy of the final vote tally;
3. Upgrade election­ related computer systems to address cyber vulnerabilities identified through Department of Homeland Security, or similar scans or assessments of, existing election systems;
4. Facilitate cybersecurity training for the state chief election official's office and local election officials;
5. Implement established cybersecurity best practices for election systems; and
6. Fund other activities that will improve the security of elections for Federal office.

Yes, this is an allowable expenditure and EAC encourages states and localities to explore this type of expenditure as an immediate way to augment cyber capabilities already in place.

Yes. A quorum is not needed to distribute funds to states.

Any HAVA funds still remaining at the state level should be tracked and reported separately from this new award. HAVA funds disbursed in earlier years are available for use until expended and have no impact on the amount awarded for this grant program.

The charts below provide the reporting cycles for HAVA grants. Progress reports for 101 & 251 grants are submitted both annually and semi-annually. Progress reports for Election Security grants are submitted only annually

PR Due Dates:  Section 101 and Section 251 Grants

PR Due Dates:  Election Security Grants

**For the grantees who have NOT received their 2022 Election Security awards, the current semi-annual/annual reporting periods will continue.

FFR Due Dates:  Section 101 and Section 251 Grants

FFR Due Dates: Election Security Grants

**For the grantees who have NOT received their 2022 Election Security awards, the current semi-annual/annual reporting periods will continue. Quarterly financial reporting engages with the 2022 award.

The EAC is committed to making funds available as soon as feasibly possible. By releasing these funds quickly, it is hoped that the grants can have an immediate impact on the 2018 election cycle. How the funds will impact the 2018 elections will be entirely determined by how and at what pace states and localities deploy the federal resources. 

States are required to match the federal funds awarded according to the level of match specified in HAVA or set in the annual appropriations law. HAVA sets a 5% state match to Section 251 funds that must be deposited in an Election Fund described in Section 251 (b). HAVA does not set a required state match for Section 101 funds, but appropriations language may specify a matching requirement, e.g., Election Security grants.

If appropriations language sets a match requirement for Section 101 funds, the language may also specify a deadline for state to identify how they will meet the match or appropriate state funds for the match. The states then have the remaining period of the grant to meet the matching requirements. Under this scenario for Section 101 funds, states may either deposit matching funds in their state election accounts or track eligible funds/activities from their state and local general operating budgets to meet the match obligations. State and local funds used for match must be different from funds used to meet Maintenance of Effort or state match associated with HAVA Requirement Payments. American Samoa, Guam, Northern Mariana Islands, and the U.S. Virgin Islands are exempt from the match requirement.