You can follow whatever state process you set up to provide the funds to the counties. You need to ensure that local jurisdictions maintain supporting documentation for the expenditures and that you conduct a reconciliation at the end to identify unexpended funds for return to the state or reallocation.
Hiring permanent staff is an allowable cost. You would need to build that cost into your budget for the future after the HAVA grant ends. Also, keep in mind that the expenditure must meet the allocable criteria following 2 CFR 200.404. If the staff person will have duties beyond overseeing activities under the HAVA grant, the timesheet must allocate only the portion of time spent on election security and HAVA activities to the grant.
Yes, but the HAVA grant cannot support the entire cost. The expenditure must meet the allocable criteria following 2 CFR 200.404. A cost is allocable to a grant for the portion that it benefits the federal grant. If the upgrades to the system are being used to upgrade a connected countywide system as a whole and not exclusively for the purpose of improving the administration of federal elections, only the percentage of costs associated with the elections can be charged to the HAVA grant. You should ensure that the county establishes a reasonable method for allocating the costs based on the benefits to the county overall and not just the election unit.
ECO-100706
Thursday, September 21, 2023
UNS-17112
Tuesday, February 14, 2023
Testing Lab
Impacted Device/System
OpenElect Ballot Layout Manager Module, version 2.1
Date Submitted by Manufacturer
08/03/2020
Date Approved by EAC
08/19/2020
Short Description of Changes
All changes to address these issues were made in five methods in the
BMBallotPrintCheck.java. The first change changed the getTitle() method to get use the field in the
calculation that is printed by the FVT. The remaining changes included adding calculation for various
permutation of contests that could impact what is printed on the top of the ballot. Additionally, some
constants were adjusted to bring in alignment with the FVT printing calculations.
Additional Documentation
UNS-17111
Tuesday, February 14, 2023
Testing Lab
Impacted Device/System
OpenElect Tabulator Manager module, version 2.1
Date Submitted by Manufacturer
08/03/2020
Date Approved by EAC
08/19/2020
Short Description of Changes
Changes made to three methods so that a bucket is available for all parties defined by
the election in each precinct or split. This was done by creating a full list of a parties defined in the
election and then applying that list to all normal precincts in the election (absentee precincts are
excluded) The previous method for getting parties by precinct what removed, and replaced with a list
(retrieved once) that is applied to all precincts.
Additional Documentation
SW7679
Tuesday, February 14, 2023
Manufacturer
Impacted Device/System
ClearVote 1.5, 2.0, and 2.1 (ClearDesign, ClearAccess, and ClearCount components
Date Submitted by Manufacturer
08/14/2020
Date Approved by EAC
08/27/2020
Short Description of Changes
Clear Ballot Group is requesting that this software security patch be reviewed and recommended as de minimis.Two system files added to the installation: Update for Microsoft Windows (KB4556940 and Security Update for Microsoft Windows (KB4556813).
Additional Documentation
ECN 130
Thursday, September 21, 2023
SW-7679
Thursday, September 21, 2023
ECN 129
Thursday, September 21, 2023