Links to the specific forms can be found below:
/payments_and_grants/federal_standard_forms
Certifications:
/payments_and_grants/federal_standard_forms
Information about past programs and past grantees can be found on the EAC
website here: /payments_and_grants/help_america_vote_college_program.
Grantees may recover indirect costs under this grant up to 5 percent of the total
federal share of the grant. If an applicant has an approved federal indirect cost
rate the remainder of the indirect costs can be used as a matching contribution.
Applicants without an approved indirect rate may not claim indirect costs as a
matching contribution.
Funds cannot be used for alcoholic beverages, debt, contingencies, contributions
to other entities, entertainment (including costs of amusement, diversion, social
activities, ceremonials, and costs relating thereto, such as meals, lodging, rentals, transportation, gratuities, and prizes), goods or services for personal use, organization costs (such as incorporation fees, brokers’ fees, fees to promoters, management consultants, attorneys, accountants, or investment counselors), religious activities, lobbying, voter registration, and get-out-the-vote
expenditures.
Generally, yes, students can receive a stipend for attending training or
participating in the program. We would allow stipends or recognition for
participation or enticements for serving as poll workers. We will not pay for cash prizes or awards for competitions. A grantee would not be prohibited from using in-kind or non-federal funds to provide prizes. One thing to note: when the students serve as poll workers, most jurisdictions will give them a stipend. The program does not allow students to receive stipends when they are already being paid by the jurisdiction where they will be serving as a poll worker. In other words, no double payment for serving as poll workers should be made to students.
Some examples of allowable costs are:
i. Salaries for Project Coordinators and assistants
ii. Recruitment materials such as flyers, brochures, and t-shirts
iii. Websites and social network strategies for marketing
iv. Training materials
v. Community Volunteer recruitment and training
vi. Travel expenses for students serving as poll workers on Election Day
vii. Surveys and analysis of participation rates, reactions, and recommendations
Yes. Only 2009 College Poll Worker Program grantees are restricted to applying
as re-competing grantees and must use funds to support development of training
material as discussed in the funding notice (Section I.B.).
Yes, an application may be developed jointly by more than one agency or
organization, although the application must identify one organization as the legal
applicant. The other participating organizations can be included as coparticipants, sub-grantees, or subcontractors.
New applicants are not required to have a program that accomplishes these goals; however, EAC is interested in funding programs that propose development of curriculum, training guides, and best practices associated with recruiting poll workers with disabilities and making polling places more welcoming and accessible to those with disabilities. Note, however, that there is no requirement that applicants must recruit poll workers with disabilities.
EAC will allow applicants to request pre-award expenses once applicants
have been notified that they are approved for an award.